Special Event and Block Party Permit Application

Special Event and Block Party Permit Application
Name*

First NameLast Name
Email*
example@example.com
Home address is required if you will be paying for this event yourself. Otherwise you will be prompted for the address of the organization to be billed later.
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*
Please enter a valid phone number.

Basic Event Information

This application is for events that are 5 days or less. If your event is more than 5 days, contact the Special Events Team at 410-396-1916. Applications must be submitted at least 6 weeks before the event. Organizers of new and large events will be asked to attend an interagency CALM meeting to coordinate City Services. Your application will not be considered complete until all required documents have been submitted. The processing time for complete applications is 45 days.
Event name*
My event is...*

A block partyA single day special eventA special event taking place over multiple days
Before entering your dates please ensure it meets the following guidelines, or you will be denied. For Special Events, the start date must be at least 6 weeks from today. For Block Parties, it must be at least 4 weeks from today.
Event Start Date*

MonthDayYear
Start Time*

Hour Minutes

AM/PM Option
End Time*

Hour Minutes

AM/PM Option
Event End Date*

MonthDayYear
Date
Start Time

Hour Minutes

AM/PM Option
Event End Time*

Hour Minutes

AM/PM Option
Please enter additional days and times that your event will take place here, including whether it is a recurring event. You can apply for five dates of a recurring event at a time. Below you will indicate set up and break down dates.
Will you require additional days to set up or break down?

YesNo
Set Up Start Date

MonthDayYear
Date
Set Up Start Time*

Hour Minutes

AM/PM Option
Set Up End Date and Time

MonthDayYear
Date
Hour MinutesAM/PM Option
Break Down Start Date and Time

MonthDayYear
Date
Hour MinutesAM/PM Option
Break Down End Date

MonthDayYear
Date
Break Down End Time*

Hour Minutes

AM/PM Option

Organization Information
Who will be paying for this event?*

MyselfAn organization
Organization Name
Organization Phone Number
Please enter a valid phone number.
Organization website
Organization Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Are you partnered with a non-profit?

YesNo
Is this organization a non-profit, or are you partnered with one?

YesNo
Please upload proof of nonprofit status (e.g. 501(c)(3) TaxExempt Recognition from the IRS or MD Dept. of Assessments and Taxation).*

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Special Events Application
Where will you be hosting this event?*

ParkInner HarborOther Location
Select the Location
Select the Park
Please note that parks book up quickly. Ensure your application is complete with all required documents to help secure your reservation.
Location*
Write a detailed timeline of activities here or upload below.
Please attach a detailed agenda or run of show here. (A line-by-line agenda with names of performers.)*

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Please attach your flyer or invitation here.*

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What type of event is this? Select all that apply.*

ConcertFestivalParadePub crawlRace or Walk-a-thonOther

Street Closures and Moving Events
Will any public or park street(s) need to be partially closed or blocked off?*

YesNo
Please describe requested street closures. REQUIRED: A copy of your proposed route and/or map including assembly and disbanding area will be required as part of the site map uploaded at the end of this application.
Please describe any lane closure or restricted parking requisition.
Please list out each turn for your proposed route for any parade, race, or walk. This is required if you will be moving in the right of way.

Event Attendance
Is this event open to the public?*

YesNo
Is this the first time you are holding an event at this location?*

YesNo
Total number of expected participants and spectators. Applicants for events exceeding 250 people are required to apply for City permits as an organization in good standing.*
How many people attended this event in the past?

Amusement Devices, Mechanical Rides, or Activities involving Animals
Do you plan to have any amusement/mechanical rides or amusement devices (Moon bounce, etc.)?*

YesNo
Name of the Amusement Company
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number
Please enter a valid phone number.
Contact Person

First NameLast Name
Title
Please upload certificate of liability insurance.

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Do you plan to have animals on site?*

YesNo
Please list how many and the type of each animal. You must also list provisions that have been made for animal care, containment and waste removal.
Will a company be providing the animals?

YesNo
Name of the Company
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number
Please enter a valid phone number.
Contact Person

First NameLast Name
Title
Please upload certificate of liability insurance.

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Publicity
Will there be public advertising for the proposed event?*

YesNo
How do you plan to publicize the proposed event? It is helpful to know where and how you plan to advertise it to the public.
I understand it is a violation of Baltimore City Ordinances to post or hang in any manner, directional markers, notices, or banners to any tree or lamp post. Fines may be imposed.

Yes
Are you interested in having a Horizontal Banner promoting your event hung over a city street? This will require the Right of Entry form and getting Insurance Liability.

YesNo
Please download and complete the Application to Hang a Horizontal Banner and Right of Entry form.
Please upload Horizontal Banner Application, Right of Entry Form, and Certificate of Liability Insurance.

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Distribution of Food and Merchandise
Do you plan to sell merchandise?*

YesNo
How many tents or tables will be set up for merchandise?
Do you plan to sell or serve food? A permit may be required.*

YesNo
How many tents or tables will be set up for food?
How will food be cooked?
Will gas grills, propane stoves, or similar devices be used? Note: You must provide appropriate safety equipment (fire extinguishers, etc.). Open burning, ground fires, and disposal of oil/grease onto Baltimore City property are prohibited. Grease/oil must be kept and disposed of in a proper manner. You are liable for damage caused by improper grease/oil dumping.

YesNo
Do you plan to sell beer, wine, or liquor?*

YesNo
I understand a liquor license is required through the Liquor License Commissioner’s Office. I must also use BPD officers or a private security company. The sale and consumption of beer, wine and/or liquor during the operational hours of your event must be in a contained area (e.g. beer garden).

Yes

Waste Removal and City Equipment Needs
Are you planning to provide portable toilets? You may be required to have them depending on number of attendees.

I do not need portable toilets.I am providing portable toilets.
How many portable toilets are you providing? Please include them on the site plan.
How many accessible toilets?
Name of the company
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number
Please enter a valid phone number.
Contact Person

First NameLast Name
Title
Delivery date

MonthDayYear
Date
Removal date

MonthDayYear
Date
How do you plan to remove garbage/refuse? REQUIRED: Please include placement of trash receptacles and recycling on site plan.
Recycling plan is required for events with over 200 attendees. How will recycling be handled on site?
Name of the person responsible for cleanup (cleanup committee head)

First NameLast Name
Phone Number
Please enter a valid phone number.
Do you require trash receptacles, dumpster(s) or load packer(s) from the City? If so, please upload the Application for City Services and Equipment at the end of this form.

YesNo

Parking and Traffic Control Plan
Do you plan to provide parking for event attendees?*

YesNo
Where do you plan for event attendees to park during your event?*
How many parking spaces are you providing?
What is your plan to provide parking for volunteers, staff, VIP’s during the event?
What is your plan to provide handicapped parking provisions?
Do you plan to use Baltimore City Traffic Enforcement Officers for your traffic needs?

YesNo
Will you be using a company to provide traffic control?

YesNo
Name of company
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number
Please enter a valid phone number.
Contact Person

First NameLast Name
Title

Site map
Upload site map here with all details requested earlier in the form. This may include locations of waste recepticals, stages, and other structures, etc.*

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Supplemental Forms
This application will require a Noise Exemption Application based on your information provided. Please fill it out and upload below.

This application requires two letters of support from community members near your event. Your application will not be complete without them.
Noise Exemption Application*

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Letters of Support*

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If you would like city services or equipment (dumpsters, load packers, stages, etc), and you have not already uploaded a complete Application for City Services and Equipment, please upload it here.
Application for City Services

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If you have determined that there are any additional supplement forms or attachments your application requires, please attach them below.
Additional forms.

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Conditions of the Application
Submitting this SPECIAL EVENT application does not provide permission to conduct your planned event. If the date(s) and/or location(s) requested is not available or if the location requested is not an approved site to conduct your proposed event, you will be contacted by the City and alternative arrangements will be suggested or made.

Your confirmation will be in the form of a PERMIT, issued to the organization and/or person responsible for conducting the festival. If this event will generate proceeds, funds, or donations, you must provide proof of your organization's nonprofit status with this application (e.g. 501(c) 3) tax-exempt recognition from the Internal Revenue Service, MD State Department of Assessments and Taxation, or a copy of the page from the Baltimore City Community Organization Directory with your organization listed.

All required fees, security deposits, agency reimbursement costs or a percentage of these costs as required by the City of Baltimore (e.g. security, traffic control, electrical, cleanup, etc.), and/or additional documents (e.g. site plans, proof of liability insurance, nonprofit status, etc., if required), must be paid and/or received before your permit can be issued).

You should expect to receive notice regarding the status of your application after 45 days. If 45 days after submission of your application you do not have either your permits or notice of status, please call our office and we will provide the application status regarding agency approvals and conditions or permit if approved
Please check all boxes below to demonstrate that you have read and agree to these terms.*

I certify that all of the information included above or submitted under separate cover is true and accurate to the best of my knowledge.I read, understood, and agree to the Baltimore City Special Event Guidelines and any rules or regulations described in the documents or in my completed Special Event application.By signing and submitting this application, I and/or the sponsoring organization(s) agree to abide by the rules and regulations of the City of Baltimore, especially those rules and regulations pertaining to permits.By signing and submitting this application I understand that I am responsible for providing the City all required plans, documents and required payments outlined and detailed by the City and provided to me consistent with the submission or absence of a Financial Responsibility Form.I, the undersigned, agree to indemnify, defend and hold harmless the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents and volunteers from any and all loss, claims, demands, suits, and actions whatsoever, arising as a result of, or in connection with, any willful and/or negligent act or omission of the undersigned, its employees, agents and/or representatives.I understand that I may be charged for any additional resources to ensure public safety (e.g. the underreported attendees, crowd or traffic control, etc.), to be determined during my event by Public Safety Officers.A total of 25% of the total cost of my event (city services, equipment) will be due before my permit will be issued. In addition I will be billed the 75% balance approximately 30 to 45 days after the event date.

Signature
Please type your full name (first and last) below to sign this application. This serves as a legal signature. *
Should be Empty:

Special Event and Block Party Permit Application

Basic Event Information

Criteria for Block Party

Block Party Application

Organization Information

Special Events Application

Street Closures and Moving Events

Event Attendance

Amplified Sound Information

Amusement Devices, Mechanical Rides, or Activities involving Animals

Temporary Structures and Equipment

Publicity

Event Financial Transaction Information and Gaming Permissions

Distribution of Food and Merchandise

Waste Removal and City Equipment Needs

Parking and Traffic Control Plan

Security and Emergency Provisions Plan

Site map

Supplemental Forms

Conditions of the Application

Signature